Development and Amenities Committee Meetings
Agendas of forthcoming meetings and Minutes of past meetings from 2023-24 onwards are available here. Older documents are available on request from the Town Clerk. Dates and times of meetings are listed on the meeting dates page.
Committee Terms of Reference
All Councillors will be voted on the Committee at the Annual Council Meeting. In the event of more nominations than spaces an initialed paper ballot may take place. Non-Councillors can be invited to join the Committee. Committees may appoint Sub-Committees or working groups and determine their ToR’s.
​
The Proper Officer writes/oversees the Agenda and Minutes. All members will be summoned to meetings. The Chairman and Vice Chairman of the Committee will normally be elected at the first meeting of the Committee following the Annual Council Meeting.
​
Any Committee vacancy occurring during the year will be filled by a Councillor being nominated at a Council meeting. In the event of multiple proposals an initialed paper ballot may take place. There will be no substitute members.
​
The Committee is approved to discharge the functions of the Council and has been given delegated powers to make certain decisions on the Council’s behalf, these decisions cannot then be altered, unless by Standing Order 7. Only Councillors have the right to vote, non-Councillors do not.
​
Confidential matters are not open to non-Committee members or members of the public. All members of the Committee must respect the confidential matters.
​
Membership:
-
There are 8 members of the Development & Amenities Committee.
-
For meetings to be quorate there needs to be half of the current members plus one (minimum of 3)
-
Non-confidential items are open to non-Committee members & the general public.
-
Meetings are on the 2nd Tuesday of every other month, or as required.
-
Draft minutes are presented to Full Council and will be agreed by the Committee at their next meeting
​
Delegated Powers/Objectives:
-
Cemeteries – upkeep, rules and regulations, forms.
-
Parks – maintenance, play equipment upkeep and replacement.
-
Amenities – grass verge maintenance, decisions, and maintenance.
-
Allotments – decisions and maintenance.
-
CCTV – management of, new equipment (recommend to Full Council).
-
Street Furniture – grit, litter & dog bins, benches, notice boards, bus shelters.
-
Banners/Advertisements – agree display of.
-
Lighting – maintenance of, new equipment (recommend to Full Council).
-
Trees – surveys and maintenance.
-
D&A ToR’s/Policies (recommend to Full Council).
-
Any other matters as delegated by the Full Council.
